Yesterday I shared the reasons why I keep my receipts. Now I’d like to share how I store my receipts.
I typically save my receipts long past the time I record them. I used to toss all receipts into a shoebox but in 2008 I began using #10 envelopes to keep the receipts sorted by month. The receipts don’t go into the envelopes, until they have been entered into Quicken. This way when looking for a receipt I can do a search in Quicken for the item and narrow down which month to sort through.
As you can see in the photo, there are individual envelopes for each month. January goes to the back, with December at the beginning.
If you look at the front of the box, you will see the first three envelopes are not rubber banded, and the flaps are sticking up. This is because while I’m entering receipts in say the month of December, sometimes Mr. A will have found a few more receipts from the previous months. Sometimes I’ll even find some receipts in the new pile that go back to earlier months. In that case I just slip the receipt into the rubber band of the envelope and then one day I just open each envelope and stick the receipt inside.
The receipts don’t go into this box until they are entered into Quicken. Then if I need to locate a receipt I can do a search in Quicken and find the month it was purchased and go directly to that envelope.
As you can see, these are our personal receipts for 2009. Mr. A’s business doesn’t have nearly as many receipts so I keep them in a small expanding file. It has 12 compartments, one for each month of the year and it has an elastic band which holds it together nicely. I buy one of these every year and keep the receipts together in there.
If you keep your receipts, how do you store them?